Word Choice & Sentence Structure

  • Whether you write in second person (you) or third person (he or she) depends on your audience. Whatever the case, be consistent throughout your document.
  • Whatever the purpose of your publication, assume an audience of intelligent nonspecialists. Avoid technical jargon and abbreviations (unless identified at least once in the beginning of the document). When a specialized vocabulary is unavoidable, be sure to define terms clearly in lay language.
  • Avoid redundancy. State your message once in the strongest, most precise language possible.